Aim of Mentoring Program
Mentoring programs at the University of Melbourne connect students, alumni and professionals with the aim to prepare graduates for lives of professional contribution, leadership and as active global citizens. Through the mentoring relationship students receive crucial guidance and support in the early stages of career planning and professional life.
Students and mentors are selected to participate in programs at the discretion of each Program Coordinator. The program managers and relevant department have the right to, at its sole discretion, terminate or revoke the invitation to the mentor or mentee.
Compulsory Student Information Sessions
In order to participate, students are required to attend a compulsory information session after applying to join the program.
Students and mentor pairs will be broadly matched through a confidential process based on information provided on registration documents. Every effort is made to ensure students’ interests are aligned as closely as possible with those of the mentor, to ensure a mutually beneficial arrangement. Nevertheless, some degree of flexibility and understanding on the part of mentor and mentee may be required and a willingness to embrace the opportunity should you be matched with someone with different interests.
It is the student’s responsibility to make the initial contact with the mentor. Mentors and mentees are expected to meet at least 3 times during the mentoring period. It is suggested that these meetings take the form of face to face meetings, work shadowing or attendance at industry specific events. Mentees or mentors experiencing difficulty contacting their counterpart (after two attempts) should contact the Mentoring Program Coordinator.
Ending the relationship - No fault clause
Incompatibility is part of life and is no one’s fault. If either the mentor, or the mentee, or both, face difficulties with their mentoring relationship, the first step is to contact the Program Coordinator as soon as possible. By exploring issues objectively, some problems can be diffused at an early stage. If this is not possible, the Mentoring Agreement contains a ‘No Fault’ clause, which enables either the mentor or the mentee to end the mentoring relationship without any blame attached. In this case, after speaking directly to the Program Coordinator, participants must notify their mentoring match of their decision to end the relationship.
Student Personal Accident and Public Liability insurance is provided to enrolled students involved in University-related activities. This extends to work-shadowing with their mentor, but not to unpaid "work" experience. This is an important distinction. Please contact the Mentoring Program Coordinator if you need clarification.
Occupational Health and Safety
Mentors should be aware of all relevant occupational health and safety requirements where the student visits their workplace as part of this mentoring program. This may require the student to be inducted into the occupational health and safety orientation process of the work environment as relevant and will require the mentor to ensure that the student’s health and safety is not at risk while at the workplace. The University expects that the mentor’s workplace will have the requisite public liability insurance cover with respect to accidents that may occur at the workplace. Mentees should comply with relevant occupational health and safety requirements while at the mentor’s workplace as notified to them by the mentor. For further information about occupational health and safety generally, please visit the Work safe Victoria website. www.worksafe.vic.gov.au.
NB: Please note this would not apply if you were meeting in a public place.
Duty of Care and Ethical Requirements
Students and mentors must agree to behave in a professional, lawful, ethical and responsible manner at all times. Anyone who experiences any uncertainty or discomfort with the mentoring relationship should contact the Mentoring Program Coordinator immediately. We will then contact you to discuss your concerns.
Code of Conduct
Participants of the University Mentoring Program are requested to adhere to the following code of conduct: • Observe confidentiality at all times, including all contact details • Maintain professional standards of behaviour and safety • Treat others with courtesy, be respectful and non-judgmental • Fulfil agreed commitments • Assist with evaluation and feedback • Contact the Mentoring Program Coordinator with any concerns or difficulties
In the first instance, participants should discuss the issue with the Mentoring Program Coordinator. If the participant does not feel the matter is resolved they should then discuss the complaint with the Manager. Complaints and grievances will be dealt with according to University of Melbourne procedures. For students, these are outlined at: Student Complaints and Grievances Policy
Feedback is welcome and encouraged throughout the duration of the program. Formal evaluations will be undertaken throughout the duration of the program. If you would like any further information about mentoring in general, please contact the Mentoring Program Coordinator. Email: firstname.lastname@example.org